Data Entry Outsourcing Services Built for Accuracy and Scale
Outsourced Data Entry That Actually Holds Up Under Volume
Most teams don’t realize their data entry is broken until something downstream snaps. A duplicate record. A miskeyed invoice. A CRM that nobody trusts anymore. Our data entry outsourcing services exist to stop that pattern. Not by throwing more hands at the problem, but by giving you a small, dedicated team that learns your systems, follows your formatting rules, and treats your records like they matter. Because they do.
Founded in 2014, Big Outsource gives US businesses a dedicated offshore team that handles back-office work at a fraction of local hiring costs.
Most clients stay with us 3 to 5 years. Our specialists average 3+ years of tenure. That stability shows up in the work, and in error rates that stay low even when volume spikes.
The Data Entry Work We Actually Take On
Buyers ask us this constantly: “can you handle X?” The honest answer is almost always yes. If it’s keyboard-and-screen work, we’ve probably done it. But here’s what shows up most often.
The Data Entry Work We Actually Take On
Invoices, purchase orders, claim forms, contracts, application forms, surveys. Scanned or native PDF. Handwritten if it’s legible (and we’ll tell you upfront if it’s not).
Online and offline data entry
Direct entry into your CRM, ERP, or proprietary system. We’ll work in Salesforce, HubSpot, NetSuite, Zoho, Odoo, or whatever stack you’ve built around. Offline entry into spreadsheets, databases, or formatted templates when that fits better.
OCR cleanup and data extraction
OCR is fast but rarely 100% right. Our specialists clean the output, resolve ambiguous characters, and verify against the source. The combination is faster than full manual entry and far more accurate than OCR alone.
CRM and database maintenance
Updating contact records, deduplicating leads, enriching missing fields, tagging accounts. The kind of work that keeps your sales team’s pipeline trustworthy.
E-commerce product catalog management
Product listings, SKU updates, inventory sync, image tagging, category mapping across Shopify, Amazon, WooCommerce, and Magento. We’ve run catalogs of 50,000+ SKUs without losing track of a single price change.
Invoice and accounts payable processing
Vendor invoice entry, three-way matching, GL coding, batch uploads. One healthcare client saw a 34% reduction in outstanding accounts receivable after handing off their AP/AR data work.
Survey, research, and market data processing
Coding open-ended responses, transcribing handwritten surveys, building research datasets. Detail-heavy work where consistency across a team matters more than raw speed.
Flexible Data Entry Outsourcing Engagement Models
Volume isn’t constant. Neither is your roadmap. So we don’t pretend one staffing model fits everyone.
Greg Dunton, Director of Product Analytics at Caliber Health, put it this way after we maintained their provider database:
“BOS has become a trusted extension of our team. Their work in maintaining and enriching our provider database has directly improved the speed and accuracy of our outreach.”
How We Keep Accuracy Above 99% on High-Volume Data Entry
Quality control isn’t a stage at the end. It’s baked into how the work moves. I’ll be honest, I’ve seen vendors talk about “rigorous QC” while their actual error rate sat above 5%. Here’s what real QC looks like.
Ready for a scoped plan?
What the First 30 Days of Data Entry Outsourcing Looks Like
This is the part most providers skip past. Onboarding decides whether the partnership works. Here’s how ours runs.
Days 1–5: Discovery and matching
We collaborate closely with you to assess your current data management practices and develop a customized outsourcing solution that aligns seamlessly with your objectives.aWe sit with your operations lead, review sample records, and document the rules (explicit and implicit) that govern your data. Then we match a specialist or team to your workload based on industry experience, system fluency, and time zone preference.
Days 6–15: Training and shadowing
Your specialist works under supervision against real samples. They build the cheat sheets and SOPs they'll use long-term. We share these with you for sign-off. Nothing goes live until you've reviewed it.
Days 16–30: Production with daily reporting
Full handoff. Daily output reports for the first two weeks, weekly thereafter. A direct line to a supervisor if anything looks off. By day 30, the workflow should feel like it's been running forever.
Most clients see the rhythm settle by week three. Faster than that and we’d be cutting corners. Slower and something’s wrong with the matching, which is why we replace, not repair, on the rare occasion a fit isn’t right.
Industries We Support With Data Entry Outsourcing Services
Data entry is a crucial component across various industries, from healthcare to finance and retail. At Big Outsource, we specialize in providing tailored data entry sourcing from the Philippines that meets the unique needs of each sector. The work looks different in every vertical, and our matching reflects that.
Healthcare
Patient records, insurance claims, prior authorizations, EMR/EHR updates. HIPAA-compliant teams trained on PHI handling. The 34% AR reduction we mentioned earlier came from this category.
E-commerce and Retail
Catalog management, order processing, returns and refunds entry, inventory reconciliation. We've supported sellers running on Shopify, Amazon Seller Central, BigCommerce, and Magento, at SKU counts ranging from a few hundred to six figures.
Finance and Fintech
Compliance documentation, KYC processing, transaction reconciliation, financial reporting support. Specialists with backgrounds in bookkeeping and accounting workflows.
Real Estate
CRM updates, listing data entry, transaction coordination, MLS uploads, lease document digitization. Alexandra Ittu at Loftey works with our team daily on this kind of work. She described the partnership as "warm, professional, and exceptional."
Legal
Document preparation, transcription, billing entry, case file digitization. Attention to detail in this category isn't optional. One wrong digit on a docket can cost a case.
Logistics
Bill of lading entry, shipment tracking, carrier invoice processing, customs documentation. Time-zone-flexible teams that can work alongside US dispatch operations.
SaaS and Tech
Customer onboarding data, ticket categorization, usage data cleanup, CRM enrichment. Useful when product teams want to ship features instead of running cleanup scripts.
Travel and Hospitality
We can help you manage bookings and customer information so that your guests enjoy a hassle-free experience from start to finish.
Data Security and Compliance You Can Defend
Outsourcing data work means trusting someone else with information your customers and regulators care about. We take that seriously enough to certify it.
ISO/IEC 27001:2022
independently audited information security management.
HIPAA-compliant
for PHI handling in healthcare engagements, with annual training and BAAs in place.
PCI-DSS aligned
for clients processing cardholder data.
Encrypted file transfer
SFTP, encrypted cloud storage, or your existing secure system. We work in your environment when you prefer.
NDAs and access controls
every specialist signs an NDA on day one. Access is least-privilege and revocable.
“Compliance isn’t paperwork. It’s how we operate. Every specialist gets HIPAA training before touching healthcare data, and our ISO 27001 framework means our security controls are reviewed by external auditors, not just our own team. Clients in regulated industries shouldn’t have to take our word for it.”
Ronald Balza, IT Manager, Big Outsource.
Ready for a scoped plan?
Scale Data Processing Capacity Without Expanding Internal Teams
Hiring an in-house data entry team is slow, expensive, and rigid. By the time you’ve recruited, trained, and equipped them, your volume has shifted again. Data entry outsourcing gives you the elasticity that internal hiring can’t match.
If your data work is bottlenecking everything else, let’s talk about what a 30-day pilot would look like for your operation.
Why Choose Big Outsource for Data Entry Outsourcing Services
At Big Outsource, we’re more than just a data entry outsourcing provider in the Philippines; we’re your partner in success. The numbers behind that claim:
Sam Hinchey, Operations Manager at OpenRoad, summed it up: “They always deliver on time with no issues at all. Their commitment to employee welfare creates a familial atmosphere, aligning perfectly with our small company values.”
Frequently Asked Questions
Almost anything: scanned documents, PDFs, handwritten forms (when legible), spreadsheets, image files, paper records, web data, and direct system entries. If you can describe the source and the target system, we can usually scope it. The trickiest cases are usually inconsistent handwriting and badly scanned legacy archives, and we’ll flag those before quoting.
Roughly two weeks from signed agreement for most engagements. Faster for simple workloads or when your training materials are already documented. Project-based work with tight deadlines: we’ve turned around teams in 5 business days when the work was straightforward.
Yes, and we expect to. Your formatting standards become written SOPs in onboarding, with QC reviews verifying compliance. If you don’t have documented standards yet, we’ll build them with you.
We’ve handled migrations into Salesforce, NetSuite, Odoo, and proprietary systems involving anywhere from 50,000 to several million records. The deciding factor isn’t volume. It’s the complexity of the source-to-target mapping. Send us a sample and we’ll tell you exactly how we’d approach it.
Three things: documented SOPs that every specialist follows, a single supervisor accountable for output quality, and weekly error-rate reporting that catches drift early. The first two prevent inconsistency. The third catches it when prevention fails.
Yes. The Philippines sits 12 to 13 hours ahead of US Eastern, which is awkward at first glance and incredibly useful in practice. Most clients run a partial overlap (mornings US, afternoons PH) so daily handoffs work both ways. Some run full PH-hours teams for overnight processing: work done while you sleep, ready when you start.
ISO 27001 certified information security framework. HIPAA compliance for healthcare. Encrypted file transfer. NDAs on every specialist. Access controls that limit who can see what, with audit logs. We work in your environment when you prefer: VPN access, your VDI, or your secure document management system.
US in-house data entry costs roughly $20–$30/hour fully loaded once you factor in salary, benefits, equipment, workspace, and management overhead. Outsourcing typically lands at 40–60% of that, with no recruiting or attrition risk on your side. The other difference: with us, scaling up or down doesn’t require firing anyone.
Trust Us to Provide Top-Notch Data Entry Outsourcing From the Philippines
You can rely on our expert team for top-notch data entry outsourcing from the Philippines. We prioritize accuracy and efficiency, empowering you to concentrate on expanding your business.
If your records are slowing down decisions, your team’s stretched thin, or your existing vendor’s quality has slipped, we should talk. Most engagements start with a sample workload and a 30-day pilot. No long contracts to commit to up front.
Reach out today to scope a data entry outsourcing engagement that fits your operation.