Position Overview
We are seeking a detail‑oriented and highly organized Payroll and Administrative Assistant to manage daily time tracking, payroll computation, and general administrative support. This role is responsible for accurately monitoring employee attendance, calculating payroll for weekly payouts, maintaining payroll records, and assisting with administrative tasks to support business operations.
As the company currently operates without a dedicated payroll system, the successful candidate must be proficient in Google Sheets and Microsoft Excel and capable of developing efficient tracking and reporting processes.
Key Responsibilities
Payroll Administration
- Track employee attendance, work hours, overtime, breaks, and leave requests using Google Sheets or Excel.
- Verify timesheets and attendance records for accuracy and completeness.
- Identify discrepancies and coordinate with supervisors or employees for corrections.
- Calculate weekly payroll (regular hours, overtime, holiday pay, incentives, deductions).
- Prepare payroll summaries and reports for management review.
- Ensure payroll is processed accurately and submitted on time.
- Maintain organized payroll records and employee compensation data.
- Assist in developing and improving payroll tracking templates and processes.
Timekeeping & Attendance Management
- Monitor daily employee attendance and punctuality.
- Track absences, late arrivals, undertime, and leave utilization.
- Maintain updated attendance logs and workforce schedules.
- Provide weekly attendance reports to management.
- Communicate with employees regarding missing or incomplete time entries.
Administrative Support
- Maintain employee records and personnel files.
- Prepare reports, spreadsheets, and business documents.
- Assist with onboarding paperwork and employee information updates.
- Manage company databases and ensure information accuracy.
- Schedule meetings and coordinate administrative activities.
- Support management with data entry and reporting requirements.
- Respond to employee inquiries regarding payroll and attendance records.
Qualifications
Required Skills
- Proven experience in payroll administration, bookkeeping, accounting support, or administrative roles.
- Strong proficiency in Google Sheets and Microsoft Excel.
- Experience creating formulas, payroll trackers, and reports.
- Excellent attention to detail and accuracy in calculations.
- Strong organizational and time management skills.
- Ability to handle confidential employee and payroll information.
- Effective verbal and written communication skills.
- Ability to work independently and meet weekly payroll deadlines.
Preferred Qualifications
- Experience processing payroll manually or using spreadsheet‑based systems.
- Knowledge of payroll calculations, overtime rules, and labor regulations.
- Experience supporting HR or administrative functions.
- Familiarity with payroll software (a plus but not required).
Key Performance Indicators (KPIs)
- 100% payroll accuracy rate
- Weekly payroll completed and submitted on schedule
- Accurate attendance and timesheet tracking
- Timely resolution of payroll discrepancies
- Organized and up‑to‑date employee records
- Consistent reporting and administrative support delivery
Tools Used
- Google Sheets
- Microsoft Excel
- Google Workspace (Docs, Drive, Gmail)
- Slack, Teams, or other communication platforms
- Timekeeping records and attendance trackers
Benefits:
- Free parking
- Gym membership
- Health insurance
- On-site parking
- Opportunities for promotion
- Promotion to permanent employee
Ability to commute/relocate:
- San Pablo City, Laguna: Reliably commute or planning to relocate before starting work (Required)